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There is no one office arrangement that will work for everyone in every situation, obviously. There are a few general rules however. When these are followed, your workflow will go more smoothly, and you business life will be much easier. In this article, we'll go over some arrangements and set-ups that should increase efficiency while keeping stress levels at a minimum.

Setting Up Your Workspace

How you set up your workspace is going to depend a great deal upon the size and shape of your workspace. Ideally, you want to minimize unnecessary movement while keeping the space easy to navigate and free of obstacles. Organization is also important, because you don't want to have to hunt for some important file when you need it. (This, by the way is important not only in your actual office space, but on your hard drive as well.)

If yours is a home office and that particular room serves another purpose as well (say, as a guest room or family room), it will be a challenge to keep your work (i.e., papers) from taking over the space completely. Designer Fay Sweet recommends strongly that you (A) keep up on paperwork, and (B) keeping any archived papers boxed up and stored in another part of the house4. In any event, you will find it a challenge keeping your home life separate from your work life. At the very least, if a home office must share a space with some other activity or purpose, attempt to locate the workspace in an area where it can be shut away while not in use (such as a closet), or if this is not feasible, use folding screens.

Organizing the Worktop

Furniture choices were discussed in an earlier section. The most important selections here will be the chair and the desk upon which your computer monitor will rest. In Home.work, Fay Sweet makes some recommendations for the home office that could very well apply to the office of any small business:

Make sure the monitor is at least an arm's length - about 2 feet - from your face and positioned directly in front of you.

While people disagree as to the proper angle of the monitor, most experts agree that a monitor should be no higher than eye level, and preferable below. Most flat-screen LCD monitors have stands that cause the screen itself to tilt away, so the top of the monitor is farther from your eyes than the bottom.

The keyboard should be directly in front of you, and in such a position that allows your forearms to be bent upwards slightly. A soft wrist support is no bad thing, either .

Peripherals and Office Supplies

Peripherals are such things as your printer, extra drives, and speakers - anything that is attached to your computer. Where these will be placed depends a great deal on how often you need to access or use them. If you're not printing, faxing and/or copying documents more than two or three times a day, it might not be a bad idea to locate your printer in another part of the room. That way, you'll be forced to get up out of your seat and stretch periodically, yet it won't interfere with your work flow. Otherwise, equipment such as printers, scanners should be within easy reach, preferably on an auxiliary table or stand set up perpendicularly to your chair - and ideally, next to your dominant hand.

Your telephone on the other hand should be located right next to your monitor within reach of your non-dominant hand - if you mainly receive incoming calls. On the other hand, if you plan on spending a lot of time making outgoing calls, this is where it really pays to have your computer keyboard on a retractable drawer that can be moved under the monitor when not in use. You'll want a telephone chord that's a bit longer, allowing you to move it around a bit as needed. This all may seem obvious, but it's amazing how many people don't think about it until it becomes an annoyance.

No matter how high-tech you office becomes, there are some things - such as staplers, paper clips, pens and pencils, paper, tape, "post-it" notes - that will always be part of running a business. The best place for these are on a hanging shelf above the monitor where they are within easy reach, yet out of the way.

Leon Edward Helps people to start, grow legitimate Internet Based home business income with business structure, small business legal service information, step by step guides and online business training articles, reviews, marketing blog and newsletter... with legitimate business ideas and opportunities.

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Home Based Business - Setting Up The Home Office Keeping Stress Levels Low

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